If you are a new student or have forgotten how to use the Registration and Enrolment Module, get familiar with the steps to enrolment described below.
You may also wish to download and print this How to Enrol Step-by-Step Guide to use as you follow through the steps.
Step 1. Before you log in, make sure that you...
- go to Search Course Timetables and you select courses along with their catalogue numbers. You should also check departmental/supplemental calendars for course restrictions, placement test requirements, special permissions etc.
- pick two or three alternative courses/sections/groups etc. in case your first choice is full.
- build your timetable so that it is conflict free. The registration and enrolment system will not warn you if there are scheduling conflicts. Map out your class schedule using the timetable worksheets.
- schedule all components (i.e. a lecture and lab, tutorial or workshop for courses that contain more than one component) into your timetable.
- if you are a new student, sign up for a Passport York account.
Step 2. Log in to the system
Log in to the Registration and Enrolment Module using your Passport York username and password. If you are a new student sign up for a Passport York account.
Please note that it is unacceptable to use computer programs or scripts to gain access to the registration and enrolment system.
You may be blocked at this point from enrolling because:
- you may be logging in incorrectly or you may have used the wrong username and password;
- you are logging on before your enrolment access begins;
- you are not academically eligible to enrol for the session based on your most recent grade report decision;
- you have outstanding debts of $75 or more to the University;
- the registration and enrolment system is temporarily unavailable;
- it is determined that you have used a computer program or script to access the registration and enrolment system; or
- you try to add, exchange or transfer the same course or section, more than 100 times in a 24 hour period.
To resolve any questions, please contact Registrarial Services at 416-872-YORK (9675). You can recover a forgotten Passport York username or password online, or contact the Computing Commons Counter. Their contact information is: Computing Commons, William Small Centre; e-mail: accounts@yorku.ca or telephone: 416-736-5800.
Step 3. Proceed to enrol (add, drop, transfer or exchange courses)
You can now proceed to enrol. There are four enrolment procedures you can do:
Add a CourseDrop a CourseTransfer a Lab, Tutorial or SectionExchange a CourseYou can enrol in a course. Follow the steps:
- Click add a course.
- Type the catalogue number in the add course field.
- Click the add course button.
- The catalogue number, course and title will be displayed.
- If this is the course you want to add, click yes.
If you are unable to add the course, you will get an explanation.
You can drop a course.
- Click drop a course.
- Highlight the course you want to drop.
- Click the drop course button.
- The course and title will be displayed.
- If this is the course you want to drop, click yes.
Dropping a course may have a financial impact. Check the refund tables.
If you are unable to drop the course, you will get an explanation.
If you are enrolled in a course with a lab, tutorial or section, you can transfer into a different lab tutorial or section in the same course, in the same term.
- Click transfer course.
- Type the catalogue number of the meet or group that you want to transfer into.
- Click the transfer course button. The catalogue number, course and title will be displayed.
- If this is the transfer you want, click yes.
Because a successful transfer performs a drop of a lab, tutorial or section, it may have a financial impact. Check the refund tables.
You can exchange a course you are in for a different one.
- Click exchange course.
- Type the catalogue number of the course you want to add.
- Highlight the course you want to drop.
- Click the exchange course button. The catalogue number, course and title of both the course you are adding and the course you are dropping will be displayed.
- If this is the exchange that you want to make, click yes.
Using the feature to exchange a course performs the course add and course drop for you in one step. If you are not able to get into the second course successfully, e.g. it is full, you will still remain enrolled in the first course. If you are successful, the first course will be dropped. Because a successful exchange performs a course drop, exchanging a course may have a financial impact. Check the refund tables.
If you are not able to make the exchange, you will get an explanation.
Step 4. Before you log out, check your...
- course enrolments and correct any errors, if there are any.
- completed timetable to ensure that you have not enrolled yourself into any conflicts. It is your responsibility to avoid timetable conflicts.
Step 5. Log out of the system
- When you are finished, always log out by clicking the logout button on the top of the window.
- Go to Plot my Timetable to get your class schedule.
- Pay your registration deposit to officially register in your courses.
| Structure (Type) of the Course |
|---|
| CLIN | clinical | | CORS | correspondence | | DIRD | directed reading | | DISS | dissertation | | FDEX | field experience | | FIEL | field trip | | IDS | individual directed study | | INSP | internship | | INTR | Internet | | ISTY | independent studies | | LAB | laboratory | | LECI | lecture and Internet | | LECT | lecture | | LGCL | language classes | | PERF | performance | | PRAC | practicum | | REEV | research evaluation | | RESP | research paper | | REVP | review paper | | SEMR | seminar | | STDO | studio | | THES | thesis | | TUTR | tutorial | | WKSP | workshop |
| | Acronyms for the Faculties |
|---|
| AK | Joseph E. Atkinson Faculty of Liberal & Professional Studies | | AP | Faculty of Liberal Arts & Professional Studies | | AS | Faculty of Arts | | ED | Faculty of Education | | ES | Faculty of Environmental Studies | | FA | School of the Arts, Media, Performance & Design (formerly Faculty of Fine Arts) | | GL | Glendon College /
Collège universitaire Glendon | | GS | Faculty of Graduate Studies | | HH | Faculty of Health | | LW | Osgoode Hall Law School | | SB | Schulich School of Business | | SC | Faculty of Science and Engineering |
| | Acronyms for the Days of the Week |
|---|
| M | Monday | | T | Tuesday | | W | Wednesday | | R | Thursday | | TR | Tuesday and Thursday | | F | Friday | | MWF | Monday, Wednesday and Friday | | S | Saturday | | U | Sunday | | SU | Saturday and Sunday |
You can also view a list of the building acronyms (abbreviations) of both the Keele and Glendon campuses. |
FAQs
Becoming a registrar usually requires a bachelor's degree in education, administration, or a related field. Some employers may prefer a master's degree or a certificate in higher education administration. Practical experience with student information systems, databases, and software applications is essential.
What does a registrar position do? ›
A Registrar maintains student records and course data, which can include helping students schedule or register for classes. They also make sure that their academic performance meets graduation requirements in order to reach an institution's goals by verifying grades with professors on time.
What are the four roles and functions of the registrar? ›
General duties and function
Typically, a registrar processes registration requests, schedules classes and maintains class lists, enforces the rules for entering or leaving classes, and keeps a permanent record of grades and marks.
How to interview for a registrar position? ›
Here are some common general questions for campus registrar candidates:
- Tell us about yourself.
- Why do you want to work on our campus?
- What do you know about the position of campus registrar at our school?
- How did you hear about the position?
- How do you prioritize a range of tasks at work?
Being an effective communicator allow us to express our thoughts clearly, understand others, resolve conflicts and foster healthy relationships. As a registrar, you frequently interact with different parties, making strong verbal and written communication skills vital for success in this role.
Can you be your own registrar? ›
Your business must be accredited by the Internet Corporation for Assigned Names and Numbers (ICANN) before you can become a domain registrar for the .com, . net and . name top level domains (TLDs).
What is the function of the Registrars Office? ›
The Registrar's Office is the “Keeper of the Academic Record.” Our job is to ensure integrity and accuracy in anything involved with your academic history.
What is the full meaning of registrar? ›
: an official recorder or keeper of records: such as. a. : an officer of an educational institution responsible for registering students, keeping academic records, and corresponding with applicants and evaluating their credentials. b. : an admitting officer at a hospital.
What does registrar role mean? ›
Get on the electoral register
The electoral register (sometimes called the 'electoral roll') lists the names and addresses of everyone who's registered to vote.
What does registrar control? ›
Office management.
Registrars are responsible for departmental leadership, planning and budgeting, personnel, and collaborating with faculty, students, and other campus offices.
A registrar's function is to maintain the register of the issuer for each issue of securities. The registrar records the name, address and tax identification or social security number of each individual and entity that owns the securities of a company.
What are the duties of PA to registrar? ›
Completes a broad variety of administrative tasks for the President/ Vice-Chancellor/ Registrar, including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, ...
What is the best answers for interview questions? ›
You can structure your answer by following these three bullet points:
- Review the job description for qualities that the employer finds valuable.
- Incorporate ways you've been successful in your previous roles.
- Highlight the traits or skills you've been praised for by former managers and colleagues.
Introduce yourself: Start by stating your name and mentioning that you are a recent graduate or a fresher entering the workforce. Highlight your education: Discuss your educational background, including the degree or diploma, any relevant project or specialization and the institute/university.
What makes you a good candidate for this position answers? ›
As such, your answer can focus on several different components: Your work experience and achievements. You can talk about a specific accomplishment at a previous, relevant position and show the interviewer how you can achieve similar results for them. Your skills and qualifications.
What does a registrar do at a museum? ›
A museum registrar manages an art collection, which includes managing the logistics of moving artwork, documenting each art piece and preparing an art collection for display. Museum registrars must have a keen eye for detail to note the condition of each art piece displayed in the museum.
What is a registrar in accounting? ›
Key Takeaways. A registrar is a bank or a similar company that is responsible for recordkeeping of bondholders and shareholders. Registrars ensure shares outstanding don't outpace shares authorized.
What does a domain name registrar do? ›
A domain name registrar is a company that manages the reservation of Internet domain names. A domain name registrar must be accredited by a generic top-level domain (gTLD) registry or a country code top-level domain (ccTLD) registry.
